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AI systems for UK recruitment, umbrella and payroll

The admin you can’t get wrong is still done by hand.

We build AI systems for recruitment agencies, umbrella companies and payroll bureaux. Done for you. We build it, host it and run it, with a human on the calls.

Book a 15-minute call →See who we work with

15 minutes. No deck. If it isn’t a fit, we’ll tell you on the call.

Who it's for

Recruitment · Umbrella · Payroll

Model

Done for you

Coverage

UK

The current state of AI in recruitment, umbrella and payroll

The work still lands on your team. The software you bought didn’t take it.

You’ve added ChatGPT. Maybe a module your CRM or payroll provider started charging for. Maybe someone in operations is trialling an automation tool between other jobs. None of it changed who does the work when a run goes wrong on a Friday afternoon.

You bought access to a tool. What you needed was the work done. Those are not the same thing, and no amount of training closes the gap between them.

The exposure didn’t move either. The checks, the records, the things that have to be right if someone comes asking. All of it still sits with the same small team.

Why most of it doesn’t stick

Most AI is sold as software. This work needs someone accountable for it.

Software gets bought, rolled out, and left with your team. The work it was meant to absorb comes back within a quarter, and the compliance exposure never left in the first place.

PATTERN 01

Sold as a tool, not as the work

You bought access. You did not buy the output. Nobody at the vendor is accountable for the placement that stalls or the payroll that goes out wrong.

PATTERN 02

Built by people who don’t know the sector

Generic automation pointed at a contractor chain it doesn’t understand. It holds until the first exception, and this sector is mostly exceptions.

PATTERN 03

Handed over and left

Delivered as a platform your ops lead now runs alongside their actual job. It drifts. Within a quarter the team is back doing it manually.

What we do

We build it, we run it, and we stay on the phone.

One engagement, one team. We scope against the work your business actually does, build it, host it on our own infrastructure, and keep improving it while it is live.

001

The build

Scoped against how work actually moves through your business. The contractor chain, the client, the checks that have to hold.

  • Built against the systems you already run
  • Designed around your exceptions, not the happy path
  • Scoped and built by the same people, start to finish

002

The infrastructure

Hosted and operated on infrastructure we own. Not a dashboard you log into and remember to use.

  • Our hosting, our monitoring, our deployment
  • Your data stays inside your own tenant
  • Handled as payroll and personal data, because that is what it is

003

The running

We operate it after go-live. New clients, changed rules, work that shifts shape. It gets adjusted while it is running.

  • Changes made while live, not sold as a new project
  • Regular review of what it actually produced
  • A named person on our side, not a support queue

Who we work with

Built for UK recruitment, umbrella and payroll businesses.

High volume, thin margins, and a compliance burden that lands on a small operations team.

Recruitment agencies

For owner-run and mid-market agencies

Placements are half the job. The other half is late timesheets, contractors chasing pay, clients querying invoices, and compliance files that have to be right if anyone asks.

What we take on

  • →Onboarding and file checks on every new contractor
  • →Timesheet chasing and exception handling across the book
  • →Invoice queries and margin reconciliation per placement
  • →A weekly view of where the money and the exposure actually sit

Umbrella companies

For umbrellas running contractor payroll at volume

You carry the payroll liability for workers you don’t manage, for agencies that each want it done their own way. One processing error scales across a whole cohort.

What we take on

  • →Worker onboarding, contract issue and document checks
  • →Assignment and rate data reconciled against what the agency sent
  • →Payroll queries answered before they escalate to the agency
  • →Records kept in a form you can produce on request

Payroll bureaux

For bureaux running payroll for other businesses

You run other people’s payrolls to their deadlines using their data, most of it arriving late and in whatever format the client felt like sending. Every error is your liability.

What we take on

  • →Client data chased, validated and flagged before the run
  • →Variance and anomaly checks against the previous period
  • →Client queries handled with the answer already drafted
  • →New payroll clients onboarded without it eating a month

Where this sits

You’ve bought software for this before. This isn’t that.

Most agencies, umbrellas and bureaux have spent two years buying tools meant to take work off people’s desks. The work is still on the desks.

What you’ve bought before

A licence. Someone logs in when they remember to.

Generic automation that breaks on the first exception your business actually has.

A platform handed to your ops lead to run alongside their real job.

Configured by someone who has never seen a contractor chain.

When it breaks, a ticket with a vendor you have never spoken to.

When the rules change, a new project and a new fee.

What we do instead

We run it. The output arrives whether anyone is watching or not.

Built around your exceptions, because that is where most of the work is.

Hosted and operated by us. Nobody on your team logs in to keep it alive.

Built by people who understand how the money and the liability move here.

When it breaks, a person you have already spoken to fixes it.

When the rules change, we change it while it is running.

Point of view

We sell the work, not the software.

Most AI vendors sell you a tool. A licence, a platform, a dashboard, a rollout plan. Something you have to learn and run on top of the job you were already doing.

In this sector that doesn’t hold. The work is exception-heavy and the liability is real. A tool nobody has time to drive changes neither of those things.

So we take the work. The system is how we do it. The infrastructure is our problem. What you get back is a lighter operational load and less sitting on your team that could go wrong.

Three steps. No ambiguity.

STEP 001

15-minute call

You describe how the work actually moves through your business. We tell you what we could take on, what we couldn’t, and where we would start. If it isn’t a fit, we tell you on the call.

15 minutes

STEP 002

Written scope

Within 48 hours, you get a written scope: what the system does, what it costs, when it goes live. Nothing is built yet. You decide whether to go ahead.

48 hours after call

STEP 003

We build and run it

Once you sign off the scope, we build it, host it, and put it live against your systems. After that it keeps being adjusted while it runs, and a named person on our side owns it.

Timeline set in the scope

Common questions

Asked before, answered here.

Scoped on the call. What it costs depends on what the system takes on and how much of it we run. You get the number in writing within 48 hours, before anything is built.

Those are features somebody on your side has to drive. They still need a person to open them, remember them, and do the work around them. We build against your workflow and then we run it, so the output arrives without anyone on your team operating it.

We tell you on the 15-minute call if we don’t think it’s a fit. After that, the written scope makes it explicit what success looks like before we build. If it isn’t doing what was scoped, we fix it.

It is treated as payroll and personal data throughout. It runs on infrastructure we own and operate rather than a third-party SaaS, your data stays inside your own tenant, and we don’t train shared models on it. Export and deletion on request. We scope what stays with a human up front.

Monthly engagement, monthly cancellation. No annual contract. If it stops being worth the fee, you stop paying.

Book a 15-minute call.

We’ll tell you what we could take on in your business. If it isn’t a fit, we’ll say so on the call.

Book a 15-minute call →